Man of the Year Media Advisory

Friday, February 13, 2009
Contact: Harvard News Office, 617-495-1585

Location: The Hasty Pudding 2009 Man of the Year event will be held at the New College Theatre (formerly the Hasty Pudding Theatre), 12 Holyoke Street, Cambridge, MA.

Television & Radio

The award ceremony inside the theater will be pooled for video. The pool provider for Man of the Year is to be determined.

Coverage of the press conference after the theater ceremony is limited to one crew per media outlet: a crew consists of one videographer and one reporter and/or producer. A press riser, TV lighting, and an audio mult box will be provided.

Photographers

Access to the Pudding Pot presentation inside the theater is extremely limited. Final decisions on access to the theater will be made by the Harvard News Office and dependent upon space availability. Credentialed photographers may shoot from the rear of the theater only. Due to space restrictions, photo ladders will not be allowed inside the theater.

There is a limit of one photographer per media outlet in the theater and one photographer per media outlet in the press conference area. Photographers covering both events may leave equipment in the press conference area, but must leave the theater immediately following the ceremony and proceed directly to the press conference room to ensure access.

Reporters

Reporters’ access to the theater is extremely limited, with priority given to major local and national media. Final decisions on access to the theater will be made by the Harvard News Office and dependent upon space availabile.

All press not credentialed for the theater must wait in the press conference area in room 203 of the New College Theatre where closed-circuit television coverage of the presentation will be available. An audio mult box will be provided.

All working media are expected to conduct themselves in a professional manner. Inappropriate behavior in the theater and/or press conference will not be tolerated. Credentials are not transferable and are subject to confiscation should any of the above conditions be violated.

Schedule

Friday, February 13, 2009
All times approximate

5:30 PM: Credentialing begins at the Harvard Events and Information Center, located in the arcade of the Holyoke Center (1350 Massachusetts Ave.). Media identification with picture required. Press kits will be available.

6:00 PM: New College Theatre opens for media. Access is by credential only.

7:45 PM: Credentialing closes. All press credentials must be picked up by this time.

8:00 PM: Final light meter reading with spotlights on the stage of the theater.

8:10 PM: Presentation of Pudding Pot to the Man of the Year. After receiving the Pudding Pot, the Man of the Year will move toward photo area and pose briefly. Press without theater credentials may watch the presentation of the Pudding Pot on closed-circuit television in room 203.

8:30 PM: Press conference. At the conclusion of the award presentation, the Man of the Year will move from the stage to the press conference in room 203. All still photographers who do not have a colleague from their media organization covering the press conference must move immediately to the press conference in room 203. Lighting and an audio mult box will be provided in the press conference room. The press conference will last approximately 15 minutes.