Man of the Year Media Advisory

Friday, February 7, 2014

Contact: Harvard Public Affairs & Communications, 617-495-1585 or email.

Location: The Hasty Pudding 2013 Man of the Year event will be held at Farkas Hall (formerly the New College Theatre), 12 Holyoke Street, Cambridge, MA.

Background Information

Television & Radio

The award ceremony inside the theater will be pooled for video. The pool provider for Man of the Year is to be determined. Audio and video of the pool feed will be provided in Room 203 via a distribution amplifier. Attending media must bring their own connecters to plug in.

Coverage of the press conference after the theater ceremony is limited to one crew per media outlet: a crew consists of one videographer and one reporter and/or producer. A press riser, TV lighting, and an audio mult box will be provided.

Photographers

Access to the roast and Pudding Pot presentation inside the theater is extremely limited with priority given to major local and national media. Final decisions on access to the theater will be made by Harvard Public Affairs & Communications (HPAC) and dependent upon space available. Credentialed photographers may shoot from the designated photo area only and are not permitted to roam. Due to space restrictions, photo ladders will not be allowed inside the theater.

There is a limit of one photographer per media outlet in the theater and one photographer per media outlet in the press conference area. Photographers covering both events may leave equipment in the press conference area, but must leave the theater immediately following the ceremony and proceed directly to the press conference room to ensure access.

Freelance photographers looking to receive credentials will only be considered if they are on assignment from a recognized media organization, and must provide an official letter of assignment on company letterhead from a recognized media organization. Letters of assignment should be sent here.

Reporters

Reporters’ access to the theater is extremely limited, with priority given to major local and national media. Final decisions on access to the theater will be made by HPAC and dependent upon space available.

All press not credentialed for the theater must wait in the press conference area in room 203 of Farkas Hall where closed-circuit television coverage of the roast and presentation will be available. An audio mult box will be provided.

Freelance writers looking to receive credentials will only be considered if they are on assignment from a recognized media organization, and must provide an official letter of assignment on company letterhead from a recognized media organization. Letters of assignment should be sent here.

Schedule

Friday, February 7, 2014
All times approximate

5:30 PM: Credentialing begins at the Harvard Events and Information Center, located in the arcade of the Holyoke Center (1350 Massachusetts Ave.) and across the street from Farkas Hall. Media identification with picture required. Press kits will be available.

6:00 PM: Farkas Hall opens for media. Access is by credential only.

7:35 PM: Credentialing closes. All press credentials must be picked up by this time.

7:50 PM: Final light meter reading with spotlights on the stage of the theater.

8:00 PM: Presentation of Pudding Pot to the Man of the Year. After receiving the Pudding Pot, the Man of the Year will move toward photo area and pose briefly. Press without theater credentials may watch the presentation of the Pudding Pot on closed-circuit television in room 203.

8:30 PM: Press conference. At the conclusion of the award presentation, the Man of the Year will move from the stage to the press conference in room 203. All still photographers who do not have a colleague from their media organization covering the press conference must move immediately to the press conference in room 203. Lighting and an audio mult box will be provided in the press conference room. The press conference will last approximately 10-15 minutes. Due to a previously scheduled event, attending media must leave room 203 immediately following the conclusion of the press conference.